Office Assistant – Golden Living Homecare LLC

Office Attendant

job summary

The Office Attendant is responsible for performing various tasks to ensure the smooth and efficient functioning of the office environment. This role includes general administrative support, office maintenance, and assisting staff with various needs. The ideal candidate will have a proactive attitude, excellent organizational skills, and the ability to multitask in a fast-paced environment.

Working Conditions

Key Responsibilities

Office Maintenance

Ensure the cleanliness and tidiness of the office, including workspaces, restrooms, and common areas.
Monitor and maintain office supplies and equipment, replenishing when necessary.
Handle waste disposal and ensure the proper recycling of materials.
Report any issues related to office cleanliness or equipment malfunctions.

Administrative Support

Greet and assist visitors, clients, and staff members courteously and professionally.
Answer and direct phone calls, taking messages when needed.
Sort and distribute incoming mail and deliveries and prepare outgoing mail/packages.
Assist with filing, data entry, and other administrative tasks as required.
Maintain and organize office records and supplies.

Assistance with Meetings & Events

Set up meeting rooms, ensuring all necessary materials (e.g., notepads, markers, refreshments) are available.
Assist with preparing and serving refreshments during meetings or office events.
Ensure the proper functioning of equipment, such as projectors or video conferencing tools.

Support Staff

Assist with distributing documents, office supplies, or equipment to staff members.
Provide essential support to other departments as needed.
Always maintain a professional and helpful attitude.

Safety and Security

Monitor office security, ensure the office is locked after hours, and restrict access to authorized personnel.
Follow all health and safety guidelines to ensure a safe working environment for all employees.

Qualifications and Skills

Education

A high school diploma or equivalent is required; additional qualifications in office administration or related fields are a plus.

Experience

Previous experience in an office environment is preferred.

Skills and Abilities

Excellent communication and interpersonal skills.
Strong organizational and time management abilities.
Ability to handle multiple tasks simultaneously and prioritize effectively.
Attention to detail and a proactive approach to problem-solving.
Basic knowledge of office equipment and software (e.g., Microsoft Office, phone systems).
Positive, customer-service-oriented attitude.

Physical Requirements

Ability to stand, sit, walk, or bend for long periods.
Some lifting may be required, particularly when moving office supplies or equipment.
May be required to work in various environmental conditions, depending on the office setting.

Office Attendant

job summary

Working Conditions

Key Responsibilities

Qualifications and Skills

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